Book a Ballroom for the Entire Program
One Room, Four Rooms, or Anything Between
Our ballroom can be divided into 4 sections, and Ballroom A can be split into A1 and A2, so the floor plan easily accommodates your agenda. Run a general session across the full floor in the morning, then wall off concurrent sessions after lunch. Host an awards banquet in one section while a reception warms up in another.
The 14,000 square feet of pre-function space works as hard as the ballroom itself. Registration, cocktail hours, sponsor tables, and the time crunch of a 15-minute break all live out front, so traffic never backs up into your program. You’ll schedule setup changes between segments with our operations team in advance.
Compare every configuration room by room with our Overland Park Convention Center floor plan examples.
What Comes With the Room
Every ballroom rental starts with the essentials: one room setup per room, per day, a 12-by-16-foot riser with a lectern in each room, a skirted registration table, directional signage, Wi-Fi, and parking. We’ve got about 1,000 free spaces on site. If your event is going to span multiple days, a complimentary hard lock secures each room overnight.
Some items fall outside the standard rental and come at an additional cost. This includes:
- Electrical service
- Audiovisual
- Telecom
- Food and beverage
- Staging beyond the standard riser
- Event cleaning for shows
- An emergency response team for events with over 500 attendees
Your proposal lists both columns clearly, so the event budget you’re expecting in month 1 is still the prices you see on event day.
Built-In AV, Your Way
The house system covers a wide range of programs on its own. It has built-in sound and LED lighting that can shift the room from morning keynote to evening gala without a truckload of outside gear.
Audiovisual here is non-exclusive. Bring your own production company if the program calls for one. Or, lean on our in-house crew, who work in this room every week and know where every circuit and rigging point lives. Overhead work carries real risks, so rigging itself always stays with our team.
From First Walkthrough to Event Day
You’ll work with one central team—sales, operations, culinary, and AV—under the same roof, instead of managing separate contacts, contracts, and deadlines. That way, when your schedule shifts, one call moves everything with it.
Dinner deserves the same planning as the surrounding program. Executive Chef David Ruiz builds menus for the pace of a live event. Plated courses that land between speakers, stations that keep a reception moving, and tastings that let you make the call before you commit. For planners comparing ballrooms near Kansas City, that level of coordination can make your event feel easier to plan and execute.
