From 1 to 4,000 plus, our full-service staff works with events of all sizes. To find out more, please contact our sales team at 913.339.3000, or get an event estimate for your meeting or conference. We’ll learn about your number of attendees, budget, and a few other details to provide you with an accurate quote.
Ensuring Success at Your Conference
If you’re looking for professional, quality, and high-end conference and meeting rooms near Kansas City, look no further than the Overland Park Convention Center. Our award-winning team can help you plan and execute an outstanding event for your unique needs.
With capacity for both small and large groups, we have something for everyone. Not sure what you need? Tell us about your event, and our team will make the best space recommendations for your next conference, meeting, presentation, or party.
Meetings & Conferences Event Spaces
Ballrooms
- 25,000 sq. ft.
- 2,499 people
- Main Level
Explore your options with our expansive ballrooms for a formal-style meeting or conference.
Meetings & Conferences Event Spaces
Courtyard Rooms
- 14,145 sq. ft.
- 1,414 people
- Lower Level
These Courtyard Rooms are ideal for smaller business meetings, with customizable floor plans available.
Meetings & Conferences Event Spaces
Exhibition Halls
- 60,000 sq. ft.
- 5,849 people
- Main Level
Our Exhibition Halls provide the most capacity to hold large-scale conferences with versatile space.
Gallery
Included Amenities
Setup
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Upgraded meeting room chairs
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Directional signage
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Riser and podium
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Professional service staff
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All necessary tables and chairs, including setup and teardown
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Registration tables
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Pens and notepads
Accommodations
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Guest parking
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Over 1,000 hotel rooms within walking distance
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High-speed Wi-Fi
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On-site coffee shop
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Open gallery space with floor-to-ceiling windows for cocktail reception
Food & Beverage
Entice your conference guests with personalized menu options. Collaborate with our international, award-winning executive chef and catering team to design an experience that awakens the senses.
Our array of plated menu options can seamlessly transition onto convenient grab-and-go stations or be promptly delivered to your location. Take your pick from an assortment of pre-assembled breakfast, lunch box, or dinner items.
We also have buffet-style food service options for your event. Guests get to choose their own options for a customizable dining experience. This type of catering is perfect for any group size for any time of day.
Audiovisual Services
Set the scene with the sights and sounds produced by our expert, audio visual team using our top of the line equipment. Our audio visual can be added to any event space, or we can partner with an outside team of your choice.
How a Conference Comes Together at Overland Park Convention Center
Most conference problems start months earlier than event day, when the venue contract, caterer, and AV company, all exist in different inboxes. And, for some reason, no one takes ownership of coordinating all these services.
When you book our conference and meeting rooms near Kansas City at Overland Park Convention Center, your event has one owner. Your OPCC event manager coordinates the rooms, food, technology, and schedule. That way, a change in one place doesn’t quietly break something in another.
Here’s what that looks like in practice.
How a Conference Comes Together at Overland Park Convention Center
General Sessions, Breakouts, and Room Turns
Your general session might need theater seating for several hundred, while 6 concurrent breakouts run classroom-style down the hall. By evening, one of those spaces might need to become a reception.
Our building matches that kind of shifting rhythm by design. The Ballroom divides into 4 separate rooms with built-in AV, so a morning keynote can become afternoon breakout tracks without moving your attendees across the building.
Downstairs, the Courtyard Rooms combine in blocks. Rooms 1 to 3 and rooms 4 to 7, which let you scale sessions up or down as your agenda shifts. And our pre-function galleries outside both levels handle registration, sponsor tables, and coffee breaks without crowding the session space itself.
Walls move. Setups change between sessions. Our operations team handles the turns while your attendees are at lunch. To map your agenda against the building, start with our floor plans.
One In-House Team for Catering, AV, and Operations
At many venues, caterer, AV crew, and building staff work for three different companies. Then, when your agenda slips by 20 minutes, you become the messenger between all of them. Here at the Overland Park Convention Center, they share a hallway and a run of show.
Catering runs under Executive Chef David Ruiz, whose cuisine has earned a James Beard Foundation competition win and a Food Network championship. His team crafts, cooks, and bakes custom menu items at the pace of your live program. This includes plated lunches timed to your agenda, grab-and-go formats when sessions run tight, and reception meals that hold quality through a long evening. Tastings with Chef Ruiz are available before you finalize your menu.
For technology, our in-house AV team already knows every room’s rigging points, power, and sightlines, which makes them the lower-risk default for keynotes, panels, and hybrid broadcasts. You’re welcome to bring your own AV company. However, rigging stays with our team for safety, and we’ll coordinate with them either way.
Getting Your Attendees Here
The Overland Park Convention Center sits off I-435 at College Boulevard, about 30 minutes from Kansas City International Airport.
Attendees who fly in can skip the rental car entirely. The 412-room Sheraton Overland Park connects directly to the building, and more than 1,000 additional hotel rooms are within walking distance. (More than enough to hold a room block for a regional conference without shuttle buses.) Attendees who drive can park in any of the roughly 1,000 free on-site spaces, with covered ADA parking near the entrance. No parking fees to negotiate, no validation stickers to hand out.
That combination is part of why planners searching for conference and meeting rooms near Kansas City often land here. Our venue works for a local 1-day meeting and a 3-day conference drawing attendees from out of state.
Booking Your Conference Dates
We book events up to 14 months out, which gives larger conferences more room to secure dates, coordinate hotel needs, and plan around speaker or board schedules. For planners comparing conference and meeting rooms near Kansas City, an early conversation can make it easier to align the right rooms with the right dates.
Locking consecutive years secures your preferred dates and simplifies planning for your board or committee. To start the conversation, submit an RFP with your dates, headcount, and space needs, and our sales team will respond with our availability.
VIRTUAL TOUR: MEETINGS AT OPCC
Discover why the Overland Park Convention Center is the ideal setting for meetings and conferences of all sizes. From flexible room layouts to advanced technology and expert support, our venue is built to inspire productivity and connection.
Create Your Ideal Conference at OPCC
Frequently Asked Questions
Yes. Overland Park Convention Center supports sustainability through ongoing food recovery, local sourcing, and waste-reduction practices. We partner with Pete’s Garden, source through the Overland Park Farmers’ Market and other local farms when possible, and participate in Missouri Organics’ Food Residual Environmental Diversion Program (FRED) to help reduce food waste from events.
If your organization has sustainability requirements for vendor selection or post-event reporting, our team can walk through what’s already built into a standard booking versus what needs added coordination.
We do not allow outside food and beverage into the facility for events. Our international, award-winning executive chef and catering team can design an experience for any type of event. From modern to traditional, ethnic to kosher, our food and beverage capabilities are limitless. In addition—our barbecue partner, Jack Stack Barbecue, can be catered in upon request.
For certain events, food and beverage is available to the public through our concession stands, Cyber Cafe, and portable concession carts. Please contact our sales team at 913.339.3000 for more information.
No. However, we provide several bar options to suit your meeting or conference needs. View our Food & Beverage menu to see our bar packages, or contact our sales team at 913.339.3000.
Your rental includes one setup per licensed room per day, with tables and chairs. Our team handles both setup and teardown. You’ll also get:
- A skirted registration table
- Directional signage
- A riser with lectern
- Complimentary high-speed Wi-Fi
- Free parking
Add-ons include electrical service, dedicated AV packages, telecommunications, food and beverage, and any staging beyond the standard riser. Events with over 500 attendees also require an Emergency Response Team. Your event manager will walk through the full list before you sign, so nothing about your conference and meeting rooms near Kansas City surfaces as a surprise later.
We operate with rigorous standards to offer advanced health and safety measures at the Overland Park Convention Center. Learn more about our Health & Safety practices.
Yes. Our in-house AV team can accommodate livestreaming keynotes, hybrid breakouts, and remote panelists alongside your in-person program.
We recently completed a facility-wide Wi-Fi upgrade, including 98 Wi-Fi 7 access points and a 20-gig redundant fiber network, delivering wireless speeds exceeding 300 Mbps throughout the building. Combined with built-in AV infrastructure and on-site technical support on your event day, that means your production team isn’t troubleshooting venue Wi-Fi mid-broadcast.
Planners running multi-city or remote-attendee conferences lean on this most. For example, a general session in one room can reach viewers who never left their home office. If your program depends on a smooth virtual layer, tell us early so we can plan camera positions and connectivity around your specific agenda.
Let us know your needs, and we will customize your event based on your budget. Contact our sales team at 913.339.3000, or get an event estimate by filling out our event quoter or submitting an RFP.
Larger conferences, especially those using our Exhibition Hall for general sessions, a trade show component with booths or sponsor displays, can access 8 loading docks and 2 drive-in ramps for freight and staging materials.
Staggered move-in times keep multiple deliveries from colliding on the same morning. For a standard meeting or breakout-heavy conference, most groups won’t need dock access at all. It’s there when your program calls for it, not a requirement layered onto smaller events.
Public events are listed on the calendar of events, while private events are not. If you are interested in planning a meeting or conference, please contact our sales team at 913.339.3000, or get an event estimate by filling out our event quoter or submitting an RFP.
You can. Decorator services are non-exclusive, so you’re welcome to bring in your own vendor for staging, drapes, custom signage, or branded décor.
Our team simply needs the vendor’s setup plan in advance, so we can ensure it won’t conflict with room turns or another event sharing the building that day. Planners who’ve booked conference and meeting rooms near Kansas City elsewhere often expect restrictions when it comes to decor—here, it’s your call.
Yes. The building runs on 24-hour surveillance, on-site security personnel, and restricted-access electronic locks throughout event spaces.
Each room also comes with a complimentary hard lock overnight. This keeps laptops, signage, and staging in place between sessions, instead of your team packing everything out each night. Multi-day bookings of conference and meeting rooms near Kansas City with valuable AV or exhibit equipment lean on that peace of mind as much as the room itself.
Yes! Please contact us to learn more.
Have more questions?
Contact Sales Managers, Barb Silin - CMP, CVP and Amy Worden to learn more.
Get in Touch