If you want to establish your event space as the top choice in your area, you need to offer resources for any guests interested in hosting a hybrid event. At Overland Park Convention Center, we know the importance of providing our guests with high-end technological resources.
In this day and age, guests and event planners expect an event center to cater to their virtual planning needs. And while we don’t host all-virtual events because we believe in the importance of in-person connection, we can see the benefits of offering a hybrid option. This way, even if everyone on a client’s guest list can’t come to the event, they can still attend the event.
But do you have all the technology you need to ensure a hybrid event goes smoothly? Take a look below for your hybrid event checklist.
1. Dependable Technology
You can’t have a Wi-Fi network failing in the middle of a guest’s big presentation. At OPCC, we offer high-speed, reliable Wi-Fi options. Make sure your network’s bandwidth is up to the task of hosting an online conference.
2. Up-to-Date AV Systems
You also need to provide your clients with up-to-date AV resources.
If you plan to stream a panel to online viewers, it helps to have HD cameras, lighting, and a sound system to ensure the best stream quality possible.
3. Engagement Tools
Engagement tools allow online guests to participate in the event. We offer live-polling options, as well as virtual Q&As and breakout rooms. Even if a guest is thousands of miles away, they can still make their voice heard.
4. Studio-Quality Spaces
Our event spaces, like our ballrooms and courtyard rooms, aren’t just places for in-person guests to convene. They can also double as high-quality studio spaces. These venues provide excellent technological setups and backgrounds for your event’s keynote stream.
5. Technical Support
You also need to prepare for problems that may arise during your next hybrid conference.
Make sure your event staff includes experts that can mitigate and fix any glitches that could affect your virtual event. OPCC has a staff of onsite AV technicians to bring clients’ ideas to life without any serious road bumps.
6. Reliable Moderators
Moderators serve as an invaluable gap between the virtual and the in-person attendees. They can help manage engagement tools, answer online guests’ questions, and keep transitions smooth.
7. Content Accessibility
If a guest’s computer dies and they miss an event, it’s important they have access to any content they missed. For key events, you should plan to provide guests with a method to revisit important panels or watch any part of the event they may not have been able to attend. Read about our Online Presentation Content Capture (OPCC) services to learn more about our commitment to maintaining a virtual event’s content.
Hear More Hybrid Event Planning Tips from OPCC
At OPCC, we want to help everyone plan their perfect event, and we want to help other convention centers provide the tools clients need to execute their plans. To learn more about our methods, take a look at our blog or reach out to us today.
